Employee Screening – Doing It Right

Employee Screening – Doing It Right Every Time

Employee screening is a crucial step in the hiring process, providing a safeguard for employers and ensuring that potential hires are suitable for the role. This comprehensive guide aims to help HR managers, employers, and fleet managers understand the importance of various aspects of employee screening, including physical examinations and drug testing.

What Our Customers Say about Us

John L gave us a 5 star google rating and said, From the beginning, Brenda has been a wealth of knowledge and has been very patient explaining aspects of the DOT random drug testing program. I called multiple times to clarify our responsibility and what WSI could do to help and Brenda has been cheerful and eager to help us get started. Phil the CEO of the company also provided guidance and was knowledge and was very pleasant throughout. I’m glad to have found WSI, this is truly a customer first company.

For more 5 star reviews: https://workplacescreening.com/testimonials/

Need to order a drug screen or other employee screening service today?  Contact our knowledgeable support staff at 844-573-8378 or press on link to order now: https://workplacescreening.com/order-here/

Employee Drug Testing

Drug testing is an essential component of employee screening, especially in industries where safety is paramount. It helps ensure that employees are not under the influence of substances that could impair their ability to perform their duties safely and effectively.

Regulated Drug Test vs. Non Regulated Drug Test

Drug tests can be classified into two categories: regulated drug test and non regulated drug test.

  • Regulated Drug Test: Regulated Drug Test are mandated by government agencies such as the Department of Transportation (DOT). They follow strict guidelines and are typically required for employees in safety-sensitive positions. It is very important that regulated drug test are done on a regulated drug test form.  If not, it may not count as a valid test.
  • Non Regulated Drug Test: Non Regulated Drug tests are not mandated by government agencies and can be customized to meet the specific needs of the employer. They are commonly used in private-sector employment. It is very important that non regulated tests are done on non regulated drug test form or you may face penalties from the DOT.

What is a Non DOT Drug Test?

A non DOT drug test is a type of non-regulated drug test that does not follow the guidelines set by the Department of Transportation. Instead, it adheres to the employer’s specific requirements. Non DOT drug tests can screen for a variety of substances and are typically used in industries that do not fall under DOT regulations. Many states that offer drug free workplace discounts or have certain rules that mandate testing are non-dot.   Some examples:

Florida Drug Free Workplace, Ohio BWC Drug Testing, CAPUC Testing program or the California Public Utility Commission Program.

What is a 5 Panel Drug Test?

A 5 panel drug test is one of the most common types of drug tests used by employers. It screens for five categories of drugs:

  1. Marijuana
  2. Cocaine
  3. Amphetamines
  4. Opiates
  5. Phencyclidine (PCP)

What is a 10 Panel Drug Test?

A 10 panel drug test is more comprehensive than a 5 panel drug test. It screens for the same five drugs as the 5 panel test, plus five additional substances:

  1. Marijuana
  2. Cocaine
  3. Amphetamines
  4. Opiates
  5. Phencyclidine (PCP)
  6. Barbiturates
  7. Benzodiazepines
  8. Methadone
  9. Propoxyphene
  10. Quaaludes or Methaqualone

Medical Review Officer

A Medical Review Officer MRO is a licensed physician tasked with receiving and evaluating laboratory results from an employer’s drug testing program. MROs or Medical Review Officer play a pivotal role in maintaining the accuracy and integrity of the drug testing process. Their responsibilities include verifying positive, negative, and inconclusive test results, identifying legitimate medical explanations for certain findings, and offering expert medical opinions during reviews. MRO or Medical Review Officer must possess specialized knowledge in substance abuse disorders, as well as the pharmacology and toxicology of both prescribed and illicit drugs. Additionally, they are required to stay current with regulations and guidelines to ensure adherence to relevant laws, such as those set by the Department of Transportation (DOT). Through their expertise and oversight, Medical Review Officers help uphold a fair and effective drug testing program that promotes workplace safety and health.

Medical Review Office are responsible for non-contact positives and the safety sensitive letter process.

FMCSA Clearinghouse

The FMCSA Clearinghouse is a digital database established by the Federal Motor Carrier Safety Administration (FMCSA) to track violations of drug and alcohol regulations among commercial drivers. Employers are mandated to report any violations, including failed tests, to the FMCSA Drug and Alcohol Clearinghouse. This system ensures that drivers who violate drug and alcohol regulations are identified and removed from safety-sensitive positions until they complete the necessary return-to-duty process. To comply with the FMCSA Drug and Alcohol Clearinghouse Mandate, employers must:

  1. Register with the FMCSA Drug and Alcohol Clearinghouse.
  2. Update their DOT Drug and Alcohol Testing policy to include a FMCSA Clearinghouse addendum.
  3. Educate supervisors and employees about their rights and responsibilities concerning the FMCSA Clearinghouse.
  4. Conduct pre-employment queries for every new hire in the FMCSA Clearinghouse.
  5. Perform annual queries for all drivers in the FMCSA Clearinghouse.
  6. Report all positive alcohol test results to the FMCSA Clearinghouse.
  7. Document and report all collection site refusals to the FMCSA Clearinghouse.
  8. Document and report any known drug and alcohol use to the FMCSA Clearinghouse.
  9. Report all return-to-duty tests to the FMCSA Clearinghouse.
  10. Report the completion of follow-up testing programs to the FMCSA Clearinghouse.
  11. Medical Review Officers (MROs) report all positive drug screens to the FMCSA Clearinghouse.

An employer may choose to appoint a CTPA, like Workplace Screening Intelligence, to perform some or all duties in the FMCSA Clearinghouse.  For more information about WSI’s FMCSA Clearinghouse Program, contact our knowledgeable support staff at 844-573-8378 or support@workplacescreening.com or press on link below for more information about WSI FMCSA Clearinghouse Services: https://workplacescreening.com/fmcsa-chs/   

Physical Examinations

Physical examinations are another crucial aspect of employee screening. They ensure that potential hires are physically capable of performing their job duties and can help identify any underlying health issues that may affect their performance.

DOT Physical

A DOT physical is a specific type of physical examination required for employees in safety-sensitive positions, such as commercial drivers. The exam follows guidelines set by the Federal Motor Carrier Safety Administration (FMCSA) and includes checks for vision, hearing, blood pressure, and overall physical health. DOT Physical is repeated every two years unless you have a health condition.  For those with health conditions, DOT Physicals are repeated every 90-365 days according to your condition.

Non DOT Physical

A non DOT physical is a physical examination that is not mandated by the DOT. It can be customized to meet the specific needs of the employer and may include a variety of health checks based on the job requirements. Other NON DOT Physicals available are Lift Test, Respiratory Questionnaire, Respiratory Fit Test and more.

Need to order a DOT Physical Near Me or other employee screening service today?  Contact our knowledgeable support staff at 844-573-8378 or press on link to order now: https://workplacescreening.com/order-here/

Not So Frequently Asked Questions

What Happens After a Failed DOT Drug Test?

If an employee fails a DOT drug test, they are immediately removed from safety-sensitive duties. They must undergo an evaluation by a Substance Abuse Professional (SAP) and complete the recommended treatment program before they can return to work. Once they have completed the SAPs recommendation,  

What is a DOT Consortium?

A DOT consortium is a group of employers who join together to manage their DOT drug and alcohol testing programs. Consortiums handle the random testing requirements, ensuring that all employers in the group remain compliant with DOT regulations.

What Are Quaaludes?

Quaaludes, also known as methaqualone, are a type of sedative-hypnotic drug that was popular in the 1970s and 1980s. They have since been banned in many countries due to their high potential for abuse and addiction.

Non-Contact Positive Drug Test

A non-contact positive drug test occurs when a drug test result is positive, but the Medical Review Officer (MRO) is unable to contact the employee to discuss the result. In such cases, the result is reported as a non-contact positive.

Hair Follicle Drug Test

A hair follicle drug test is a method of drug screening that analyzes a small sample of hair for the presence of drugs. This type of test can detect drug use over a longer period, typically up to 90 days, making it useful for identifying habitual drug use.

Let Our 30 Years of Experience and Technology Be Your Peace of Mind

With over 30 years of experience in employee screening, we understand the complexities and nuances involved in the process. Our advanced technology and expertise ensure that you have the peace of mind knowing your employees are thoroughly screened and fit for their roles.

Why Choose Us?

  • Comprehensive Screening Services: From drug testing to physical examinations, to FMCSA Clearinghouse Support, we offer a wide range of screening services and expertise to meet your needs.
  • Advanced Technology: Our cutting-edge technology ensures accurate and reliable results. Electronic Tracking allows you to be in the KNOW.  You will know if an employee has showed up for a test at the collection site or where the screen is in the process.
  • Experienced Professionals: Our team of experts includes access to certified Medical Review Officer (MROs) and Substance Abuse Professionals (SAPs) who are dedicated to ensuring compliance and safety.
  • Customizable Solutions: We understand that every business is unique, which is why we offer customizable screening solutions tailored to your specific requirements.


Employee screening is a vital part of the hiring process, ensuring that your workforce is capable, safe, and compliant with regulations. By understanding the different types of drug tests and physical examinations, and partnering with a trusted screening provider, you can make informed decisions and maintain a high standard of safety and performance within your organization.

For HR managers, employers, and fleet managers seeking reliable and comprehensive employee screening services, look no further. Contact us today to learn more about how we can help you hire right and maintain a safe and productive workplace.

What Our Customers say about Us

Carlie M. gave us a 5 Star Google Review and said, “Brenda is amazing! Always so helpful and knowledgeable. Switching from our old provider to WSI has made my job SO much easier”!!

Need to order a drug screen or other employee screening service today?  Contact our knowledgeable support staff at 844-573-8378 or press on link to order now: https://workplacescreening.com/order-here/