Employment Screening 401

Employment Screening 401: A Comprehensive Guide for Employers, HR Professionals, and Fleet Managers

In the realm of hiring and employee management, employment screening is a critical process that ensures the safety, productivity, and compliance of your workforce. From drug testing to physical assessments, the various elements of employment screening are essential for maintaining a robust and responsible organization.

What Our Customers Say about Us

John L gave us a 5 star google rating and said, From the beginning, Brenda has been a wealth of knowledge and has been very patient explaining aspects of the DOT random drug testing program. I called multiple times to clarify our responsibility and what WSI could do to help and Brenda has been cheerful and eager to help us get started. Phil the CEO of the company also provided guidance and was knowledgeable and was very pleasant throughout. I’m glad to have found WSI, this is truly a customer first company.

For more 5-star reviews: https://workplacescreening.com/testimonials/

Need to order a drug screen or other employee screening service today?  Contact our knowledgeable support staff at 844-573-8378 or press on link to order now: https://workplacescreening.com/order-here/

Employment Screening

Employment screening is a multi-faceted process designed to evaluate potential and current employees for suitability in the workplace. It encompasses a range of checks and tests, including background checks, drug tests, and physical evaluations. Effective employment screening can help prevent workplace accidents, enhance productivity, and protect the company from potential liabilities.

Why Employment Screening Matters

  1. Safety: Ensures that employees are fit for their roles, reducing the risk of accidents.
  2. Productivity: Helps in hiring individuals who are likely to perform well.
  3. Compliance: Ensures adherence to industry regulations and standards.
  4. Liability Reduction: Minimizes the risk of negligent hiring claims.

Employee Drug Testing

Drug testing is a crucial component of employment screening, aimed at detecting the presence of illicit substances in an employee’s system. The primary objective is to ensure a drug-free workplace, which is vital for safety-sensitive positions, particularly in industries like transportation and manufacturing.

Types of Drug Tests

  1. Regulated Drug Test: Mandated by government regulations (e.g., DOT drug tests).
  2. Non Regulated Drug Test: Conducted according to company policies but not required by law.
  3. Random Testing: Employees are randomly selected for testing to deter drug use. Employers can choose to be in a DOT Random Testing Pool or DOT Consortium or NON DOT consortium.
  4. Pre-Employment Testing: Conducted before hiring to ensure candidates are drug-free.
  5. Return to Duty Test: Required for employees returning to work after a violation.
  6. Follow-Up Drug Test: Conducted after an employee returns to work to ensure continued compliance.

Regulated Drug Test vs. Non Regulated Drug Test

Understanding the difference between regulated drug test and non regulated drug tests is crucial for compliance and effective employee management.

Regulated Drug Test

  • DOT Drug Test: Required for employees in safety-sensitive positions regulated by the Department of Transportation (DOT).
  • Standards: Regulate Drug Test follows strict guidelines for testing and result management.
  • DOT Consortium: Employers may join a consortium to manage their DOT drug testing programs collectively or have a standalone random pool with only their employees.
  • Examples: FMCSA Drug and Alcohol Clearinghouse, DOT Drug and Alcohol Testing policy are both mandated for FMCSA employers
  • Important Note: Please make sure all regulated drug test are done on a regulated drug test form or they may not count towards your compliance.

Non Regulated Drug Test

  • Company Policy: Non regulated drug test will be conducted based on company-specific guidelines.
  • Flexibility: Non regulated drug test offers more flexibility in terms of substances tested and testing frequency.
  • Examples: Non-DOT drug screen, non-dot drug test, non-regulated drug test.

DOT Drug Test

A DOT drug test is a regulated test mandated for employees in safety-sensitive positions within the transportation industry. This test ensures that these employees are free from substances that could impair their ability to perform their duties safely.

Key Aspects of DOT Drug Test

  1. Substances Tested: DOT Drug Test typically includes a 5-panel drug test for marijuana, cocaine, opiates, amphetamines, and PCP.
  2. Testing Process: DOT Drug Test follows strict protocols for specimen collection, transportation, and analysis.
  3. Medical Review Officer (MRO): A certified MRO reviews and verifies dot drug test results.
  4. Consequences of a Failed DOT Drug Test: Employees who fail a DOT drug test may face suspension or termination.

What is a Non DOT Drug Test?

A non DOT drug test is conducted according to company policies and is not mandated by government regulations. NON DOT Drug Test offers flexibility in terms of substances tested and the frequency of testing.

Key Aspects of Non DOT Drug Test

  1. Substances Tested: NON DOT Drug test can include a wider array of substances beyond the standard 5-panel test, such as a 10-panel drug test.
  2. Testing Process: NON DOT Drug Test is less stringent protocols compared to DOT testing.
  3. Flexibility: NON DOT Drug Test are tailored to the specific needs of the company.

Drug Screening Near Me

Finding a reliable drug screening location near you is essential for timely and efficient testing. If you are looking for a reliable drug screening near me, you have come to the right place.  Workplace Screening Intelligence has over 20,000 plus electronically enabled collection sites near your workplace or home.  That means you can order a drug test today and your employee can complete today or at their convenience.

How to Find Drug Screening Locations Near Me

If you need to find a drug screening location near me, we have the tool for you.  Press on the link below to be taken to Workplace Screening’s collection site locator.  Enter city and state or zip code for a list of collections sites near your workplace or employee’s home.  https://workplacescreening.com/locations/

Medical Review Officer (MRO)

A Medical Review Officer (MRO) is crucial in maintaining the integrity and accuracy of the drug testing process. This licensed physician is responsible for reviewing and verifying lab results to ensure they reflect true findings.

Key Responsibilities of a Medical Review Officer:

  1. Reviewing Results: The Medical Review Officer validates lab results, determining if positive outcomes have legitimate medical explanations.
  2. Communication: The Medical Review Officer contacts donors to discuss positive results before reporting them to the employer.
  3. Compliance: The Medical Review Officer ensures that the drug testing process adheres to all regulatory standards.
  4. Safety: The Medical Review Officer also manages Safety Sensitive Letters and NON-Contact positive process.

In summary, a Medical Review Officer is indispensable for upholding the reliability and regulatory compliance of drug testing programs.

FMCSA Clearinghouse: Workplace Screening Intelligence Program Overview

The FMCSA Clearinghouse is an online database created by the Federal Motor Carrier Safety Administration (FMCSA) to monitor violations of drug and alcohol regulations by commercial drivers. This system is crucial for identifying and removing drivers from safety-sensitive positions if they violate these regulations, ensuring they complete the required return-to-duty process. To comply with the FMCSA Drug and Alcohol Clearinghouse Mandate, employers must follow these steps:

  1. Register in the FMCSA Drug and Alcohol Clearinghouse: Ensure your organization is registered and compliant.
  2. Update Your Policy: Write an FMCSA Clearinghouse addendum to your DOT Drug and Alcohol Testing policy.
  3. Educate Your Team: Inform your supervisors and employees about their rights and responsibilities under the Clearinghouse FMCSA.
  4. Conduct Pre-Employment Queries: Perform pre-employment queries on each new hire.
  5. Annual Queries: Conduct annual queries on all drivers.
  6. Report Positive Alcohol Tests: Document and report all positive alcohol tests to the FMCSA Clearinghouse.
  7. Report Refusals: Document and report all collection site refusals to the FMCSA Clearinghouse.
  8. Report Known Substance Use: Document and report any known drug and alcohol use to the FMCSA Clearinghouse.
  9. Report Return-to-Duty Tests: Report all return-to-duty test results to the FMCSA Clearinghouse.
  10. Follow-Up Testing: Report the completion of follow-up testing programs to the FMCSA Clearinghouse.
  11. Medical Review Officer (MRO) Responsibilities: MROs must report all positive drug screens to the FMCSA Clearinghouse.

For employers looking to streamline these processes, appointing a Consortium/Third-Party Administrator (C/TPA) like Workplace Screening Intelligence (WSI) can be highly beneficial. WSI can manage some or all of these duties, ensuring your organization remains compliant.

For more information about WSI’s FMCSA Clearinghouse Program, contact our knowledgeable support staff at 844-573-8378 or support@workplacescreening.com. You can also learn more about our services by visiting: WSI FMCSA Clearinghouse Services.

Ensure your business is compliant and your drivers are safe—partner with Workplace Screening Intelligence today!


Physical evaluations are a critical component of employment screening, particularly for roles that require physical fitness and stamina.

Types of Physicals

  1. DOT Physicals: Required for CDL holders and other safety-sensitive positions.
  2. Non DOT Physical: Conducted according to company policies but not mandated by law.

DOT Physicals

A DOT physical is a comprehensive medical examination required for employees in safety-sensitive positions regulated by the Department of Transportation.

Key Aspects of DOT Physicals

  1. Health Evaluation: DOT Physical assesses overall health, including vision, hearing, blood pressure, and other vital functions.
  2. Certification: DOT Physical completion provides a medical certificate valid for up to 24 months.
  3. Qualified Examiners: DOT Physical must be conducted by certified medical examiners listed on the FMCSA National Registry.

Non DOT Physical

Non DOT physicals are medical examinations conducted according to company policies and are not mandated by government regulations.

Key Aspects of Non DOT Physicals

  1. Flexibility: NON DOT Physical ar tailored to the specific needs of the company and the job role.
  2. Health Evaluation: NON DOT Physicals may include assessments similar to DOT physicals but with more flexibility in the criteria.

Not So Frequently Asked Questions

What Are Quaaludes?

Quaaludes are a type of sedative-hypnotic medication that was commonly prescribed in the 1960s and 1970s for the treatment of insomnia and anxiety. Due to their high potential for abuse and addiction, Quaaludes were classified as a Schedule I controlled substance in the United States and are no longer legally available.

What Happens If an Employee Fails a DOT Drug Test?

If an employee fails a DOT drug test, they are immediately removed from safety-sensitive duties and must undergo the return-to-duty process. This involves evaluation by a Substance Abuse Professional (SAP), completion of any recommended treatment, and passing a follow-up drug test before returning to work.

How Often Should Random Testing Be Conducted?

The frequency of random testing depends on company policies and regulatory requirements. For DOT-regulated positions, a certain percentage of the workforce must be tested annually, as determined by the DOT.

Can Non-DOT Drug Tests Include Prescription Medications?

Yes, non-DOT drug tests can include prescription medications if specified by company policy. This allows employers to screen for a broader range of substances beyond those typically included in DOT tests.

Let Our 30 Years of Experience and Technology Be Your Peace of Mind

With over 30 years of experience in employment screening, we understand the complexities and challenges that employers, HR professionals, and fleet managers face. Our advanced technology enables electronic ordering and tracking, providing real-time updates throughout the screening process. You’ll know exactly when an employee or applicant arrives at the screening site, when the specimen reaches the lab, and where it stands in the MRO process.

How Our Technology Improves Employment Screening

  1. Efficiency: Streamlines the entire screening process, reducing turnaround times.
  2. Transparency: Provides real-time updates, eliminating uncertainties and delays.
  3. Compliance: Ensures adherence to regulatory standards and company policies.
  4. Peace of Mind: Allows you to focus on other critical aspects of your business, knowing that your employment screening is in expert hands.

Getting Started

Ready to enhance your employment screening process? Contact us today to learn more about our comprehensive screening solutions and how we can help you achieve peace of mind through efficiency and compliance. Contact our knowledgeable support staff at 844-573-8378 or support@wokrplacescreening.com


Employment screening is an essential aspect of hiring and employee management, ensuring the safety, productivity, and compliance of your workforce. Understanding the differences between regulated and non-regulated drug tests, the role of Medical Review Officers, and the importance of physical evaluations can help you create a robust screening program tailored to your company’s needs.

By leveraging advanced technology for electronic ordering and tracking, you can streamline the screening process, reduce uncertainties, and make informed hiring decisions with confidence. With our 30 years of experience in employment screening, we are here to provide you with the expertise and technology needed to achieve peace of mind in your hiring practices.

What Our Customers say about Us

Carlie M. gave us a 5 Star Google Review and said, “Brenda is amazing! Always so helpful and knowledgeable. Switching from our old provider to WSI has made my job SO much easier”!!

Need to order a drug screen or other employee screening service today?  Contact our knowledgeable support staff at 844-573-8378 or press on link to order now: https://workplacescreening.com/order-here/