FMCSA Clearinghouse and Screening

Compliance and safety are critical for fleet managers, HR professionals, and safety managers. Understanding the procedures and regulations surrounding drug and alcohol testing is crucial. This comprehensive guide will cover everything you need to know about the FMCSA Clearinghouse, employee screening, and the various types of drug tests.

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John L gave us a 5 star google rating and said, From the beginning, Brenda has been a wealth of knowledge and has been very patient explaining aspects of the DOT random drug testing program. I called multiple times to clarify our responsibility and what WSI could do to help and Brenda has been cheerful and eager to help us get started. Phil the CEO of the company also provided guidance and was knowledgeable and was very pleasant throughout. I’m glad to have found WSI, this is truly a customer first company.

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Need to order a drug screen or other employee screening service today?  Contact our knowledgeable support staff at 844-573-8378 or press on link to order now:

Employee Screening

Employee screening is a fundamental part of maintaining a safe and compliant workplace. These screenings include both drug tests and physical exams to ensure that all employees meet the necessary health and safety standards.

Drug Tests

Drug testing is essential for maintaining a safe work environment. There are several types of drug tests, each with its own purpose and methods. The most common types include:

  • 5 Panel Drug Test: Tests for marijuana, cocaine, opiates, amphetamines, and PCP.
  • 10 Panel Drug Test: Includes all drugs tested in the 5-panel test plus barbiturates, benzodiazepines, methadone, propoxyphene, and Quaaludes.
  • Hair Follicle Drug Testing: Detects drug use over a longer period (up to 90 days).
  • Oral Fluid Drug Testing: Detects recent drug use, typically within the past 24-48 hours.
  • Instant Drug Test: Provides rapid results, often within minutes.

Regulated vs. Non Regulated Drug Tests

Understanding the difference between regulated drug test and non regulated drug test is crucial for ensuring compliance and maintaining a safe workplace. Here’s what you need to know:

Regulated Drug Tests

  • Mandated by Federal Law: These tests are required by federal regulations.
  • Who It Applies To: Employees in safety-sensitive positions, such as commercial drivers.
  • Compliance Requirements: Must adhere to guidelines set by the Department of Transportation (DOT).

Non Regulated Drug Tests

  • Not Federally Mandated: Non Regulated tests are not required by federal law.
  • Employer Discretion: Often used by employers to ensure a drug-free workplace.
  • Flexibility: Can be tailored to meet the specific needs of the organization.

Knowing the distinction between regulated Drug test and non regulated drug tests will help you choose the right approach for your workplace.

DOT Drug Test

DOT drug tests are regulated drug tests required for employees in safety-sensitive positions. DOT Drug Test must be conducted by certified facilities and follow strict guidelines to ensure accuracy and compliance.

What is a NON DOT Drug Test?

A NON DOT drug test is a drug test that is not regulated by the Department of Transportation. NON-DOT Drug test is often used by employers to maintain a safe workplace, even if the employees’ positions are not defined as safety-sensitive. NON DOT drug tests can be customized to fit the specific needs of the employer.

Drug Screening Near Me

Finding a reliable drug screening location is essential for timely and accurate results. We have over 20,000 electronically enabled collection sites near your workplace or your employee home. That means you can order a drug test today and your employee can complete today or by your deadline.  Need to find a drug screening near me or DOT drug test near me, ?  Contact our knowledgeable support staff at 844-573-8378 or press on link to order now:

Medical Review Officer

A Medical Review Officer (MRO) plays a crucial role in the drug testing process. The Medical Review Officer is responsible for reviewing and interpreting drug test results to ensure accuracy and compliance. The Medical Review Officer acts as an independent and impartial party to verify any positive test results before they are reported to the employer. The Medical review Officer also handles non-contact positive and safety sensitive letter process.

Simplify FMCSA Clearinghouse Compliance with CTPA Services

The FMCSA Clearinghouse is an essential online database created by the Federal Motor Carrier Safety Administration (FMCSA). It monitors drug and alcohol violations by commercial drivers to ensure safety in the transportation industry. Employers are mandated to report any violations, including failed tests, to this system. This measure helps prevent drivers who violate regulations from holding safety-sensitive positions until they complete the return-to-duty process.

Steps to Comply with FMCSA Drug and Alcohol Clearinghouse Mandate

  1. Register in the FMCSA Clearinghouse.
  2. Update your DOT Drug and Alcohol Testing policy with an FMCSA Clearinghouse addendum.
  3. Educate supervisors and employees about the FMCSA Clearinghouse’s rights and responsibilities.
  4. Conduct pre-employment queries for each new hire in the FMCSA Clearinghouse.
  5. Perform annual queries on all drivers in the FMCSA Clearinghouse.
  6. Report all positive alcohol tests to the FMCSA Clearinghouse.
  7. Document and report collection site refusals in the FMCSA Clearinghouse.
  8. Report all known drug and alcohol use in the FMCSA Clearinghouse.
  9. Report return-to-duty tests in the FMCSA Clearinghouse.
  10. Report completion of follow-up testing programs in the FMCSA Clearinghouse.
  11. Medical Review Officers (MROs) must report all positive drug screens in the FMCSA Clearinghouse.

The Benefits of Using a CTPA

Compliance can be a complex and time-consuming task. Fortunately, employers can delegate these responsibilities to a Consortium/Third-Party Administrator (CTPA) like Workplace Screening Intelligence (WSI). Here’s how WSI’s FMCSA Clearinghouse Program can make compliance easier:

  • Efficiency: CTPA services streamline the compliance process, ensuring all reporting requirements are handled promptly and accurately.
  • Expertise: Tap into specialized knowledge to manage the intricacies of FMCSA regulations effortlessly.
  • Time-Saving: Free up valuable time by letting experts handle queries, test reporting, and policy updates.
  • Peace of Mind: Ensure full compliance with FMCSA mandates, minimizing the risk of costly fines and legal issues.

Contact Us

For more information about WSI’s FMCSA Clearinghouse Program, contact our support staff at 844-573-8378 or email us at You can also learn more by visiting our website.

Take the complexity out of compliance with WSI’s expert CTPA services.

DOT Random Testing Consortium

A DOT Random Testing Consortium is a group of employers who come together to pool their employees for random drug and alcohol testing. This helps smaller companies comply with DOT regulations without having to manage their own random testing programs.

Random Testing Consortium Offering

FAA Random Testing Consortium, FMCSA Random Testing Consortium, FRA Random Testing Consortium, FTA Random Testing Consortium, PHMSA Random Testing Consortium, US Coast Guard Random Testing Consortium, FMCSA Owner Operator Random Testing Consortium, CAPUC Random Testing Consortium, Ohio BWC 5% Random Testing Consortium, Ohio BWC 15% Random Testing Consortium, and NON DOT Random Testing Consortium.

Electronic Ordering and Tracking

Electronic ordering and tracking systems simplify the employment screening process. These systems allow employers to monitor the status of drug tests and physical exams in real-time, removing any doubt about whether the employee or applicant can be hired on time.


Physical exams are a crucial part of employee screening to ensure that employees are physically capable of performing their job duties safely.

DOT Physicals

DOT physicals are required for commercial drivers to ensure they meet the physical requirements set by the FMCSA. These exams include vision, hearing, blood pressure, and overall physical health checks. If you are looking for a DOT Physical Near me, we can locate and schedule a physical to be completed today.  Contact our knowledgeable support staff at 844-573-8378.

NON DOT Physical

NON DOT physicals are not regulated by the Department of Transportation but are often required by employers to ensure employees are fit for their roles. These physicals can be customized to meet the specific needs of the employer. If you are looking for a NON-DOT Physical Near me, we can locate and schedule a physical to be completed today.  Contact our knowledgeable support staff at 844-573-8378.

Not So Frequently Asked Questions

What are Quaaludes?

Quaaludes, also known as methaqualone, are sedative-hypnotic medications that were widely prescribed in the 1970s and early 1980s for insomnia and anxiety. However, due to their high potential for abuse and addiction, they were pulled from the market in many countries.

What is a Return to Duty Test?

A Return to Duty test is required for employees who have previously violated drug and alcohol regulations. Before resuming safety-sensitive duties, the employee must undergo a Return to Duty test and receive a negative result.

What is a Follow-Up Drug Test?

Following a Return to Duty test, employees are subject to unannounced follow-up testing. The frequency and duration of follow-up testing are determined by a Substance Abuse Professional (SAP).

What is a Pre-Employment Query?

A pre-employment query is a check conducted in the FMCSA Clearinghouse to ensure that a prospective employee has no prior drug and alcohol violations. This is a mandatory step before hiring for safety-sensitive positions.

What is an Annual Query?

An annual query is a check conducted in the FMCSA Clearinghouse to ensure that current employees have no new drug and alcohol violations. This is required to be conducted at least once every 12 months.

FMCSA Drug and Alcohol Testing Policy

The FMCSA Drug and Alcohol Testing Policy outlines the requirements for drug and alcohol testing in the transportation industry. Compliance with this policy is essential for maintaining safety and avoiding penalties.

Drug and Alcohol Supervisor Training

Supervisors of safety-sensitive employees are required to undergo training to recognize the signs and symptoms of drug and alcohol misuse. This training ensures that supervisors can identify potential issues and take appropriate action. Need affordable Supervisor Training today?  Contact our knowledgeable support staff at 844-573-8378.

Compliance with Federal and State Regulations

Compliance with federal and state regulations can be challenging. Workplace Screening Intelligence offers services to help employers stay compliant, allowing them to focus on their core business activities.


Navigating the complexities of drug and alcohol testing can be overwhelming, but it is essential for maintaining safety and compliance in the workplace. By understanding the different types of tests, the roles of key players like the Medical Review Officer, and the importance of the FMCSA Clearinghouse, you can ensure that your organization remains compliant and safe.

Ready to streamline your screening process and ensure compliance? Let Workplace Screening Intelligence take care of your screening needs. With our 30 years of experience and advanced technology, we provide peace of mind so you can focus on what matters most—your business.

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This blog post covers a wide range of topics related to drug and alcohol testing in the workplace, with a specific focus on the FMCSA Clearinghouse and related procedures. It provides valuable information for fleet managers, HR professionals, and safety managers, helping them understand the importance of compliance and how to achieve it effectively.

What Our Customers say about Us

Carlie M. gave us a 5 Star Google Review and said, “Brenda is amazing! Always so helpful and knowledgeable. Switching from our old provider to WSI has made my job SO much easier”!!

Need to order a drug screen or other employee screening service today?  Contact our knowledgeable support staff at 844-573-8378 or press on link to order now: