FMCSA Employer Requirements

Employers regulated by the Federal Motor Carrier Safety Administration (FMCSA) play a critical role in maintaining public and roadway safety. Compliance with FMCSA regulations is not only a legal requirement but a vital safety standard for all employers of safety-sensitive transportation employees.

At Workplace Screening Intelligence (WSI), we help employers understand and fulfill all FMCSA and DOT testing responsibilities under 49 CFR Part 40 and Part 382.

Who Is Covered Under FMCSA DOT Testing?

FMCSA regulations apply to employees operating a Commercial Motor Vehicle (CMV) that meets any of the following:

• GVWR of 26,001 pounds or more
• Designed to transport 16 or more occupants, including the driver
• Transports hazardous materials requiring placarding

This includes Class A CDL drivers, who are subject to rigorous pre-employment and ongoing testing requirements.

FMCSA Employer Responsibilities

DOT-regulated employers must:

• Follow the drug and alcohol testing procedures outlined in 49 CFR Part 40
• Develop and implement a compliant workplace drug and alcohol policy
• Maintain documentation for all prehire and ongoing compliance requirements, including:
  • Application for employment
  • Road test certificate
  • Employment history and reference checks (3 years)
  • Valid DOT medical certificate
  • FMCSA Clearinghouse pre-employment query
  • Motor Vehicle Record (MVR) checks (3 years)
  • Pre-employment drug screen

Ongoing Requirements for FMCSA Compliance

To maintain compliance with FMCSA regulations, employers must:

• Conduct annual MVR reviews
• Complete annual Clearinghouse queries
• Ensure DOT physicals are current (every 24 months or sooner)
• Maintain enrollment in a certified random testing pool
• Assign and train a Designated Employer Representative (DER)
• Provide certified Supervisor Reasonable Suspicion Training

Simplify FMCSA Compliance with WSI

Workplace Screening Intelligence offers a complete FMCSA compliance solution tailored to meet federal standards.

Our FMCSA Compliance Bundle includes:

• DOT-compliant Drug & Alcohol Policy
• DER Training & Certification
• Supervisor Training & Certification
• Employee Education
• Standardized Compliance Forms
• Access to Random Pool (just $85/participant)

Optional Add-Ons:

• FMCSA Clearinghouse Support & Education
• On-Demand MVR Ordering
• Physical Exam Scheduling

Stay Ahead of FMCSA Regulation Changes

FMCSA rules evolve frequently. For example, oral fluid testing is expected to be introduced soon. WSI stays on top of regulatory updates and helps your team stay trained and compliant.

Get FMCSA Compliant Today

Contact WSI to streamline your FMCSA compliance and avoid costly violations. Trust our expert support and full-service compliance bundles to help you meet every requirement with ease.