Performing Employer Screening

Performing Employer Screening in Today’s Fast Place Hiring

In the fast-paced world of business, ensuring you have the right team is paramount. One key aspect of this process is employer screening, which includes various types of drug and physical tests. This comprehensive guide aims to demystify the employer screening process, providing clear steps and insights for employers, HR professionals, and fleet managers.

What Our Customers Say about Us

John L gave us a 5 star google rating and said, From the beginning, Brenda has been a wealth of knowledge and has been very patient explaining aspects of the DOT random drug testing program. I called multiple times to clarify our responsibility and what WSI could do to help and Brenda has been cheerful and eager to help us get started. Phil the CEO of the company also provided guidance and was knowledgeable and was very pleasant throughout. I’m glad to have found WSI, this is truly a customer first company.

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Need to order a drug screen or other employee screening service today?  Contact our knowledgeable support staff at 844-573-8378 or press on link to order now:

Employment Drug Screening

Drug screening is a critical component of the hiring process. It helps maintain workplace safety and productivity. Let’s explore the different types of drug tests and their significance.

Regulated Drug Test vs. Non Regulated Drug Test

Understanding the difference between regulated and non regulated drug tests is crucial:

  • Regulated Drug Test: The Regulated Drug Test are mandated by federal agencies such as the Department of Transportation (DOT). They follow strict guidelines and are required for specific job categories, particularly those that involve safety-sensitive positions. It is important that you utilize regulated drug test form for all of your regulated drug test or it may not count towards your compliance goal.
  • Non Regulated Drug Test: Non Regulated Drug Test are not federally mandated and are typically used by private employers. They offer more flexibility in terms of testing methods and substances screened. Non regulated drug test should be don on a non regulated test form or you may face fines and penalties from the DOT.

5 Panel Drug Test

A 5panel drug test is a common choice for employment screening. It tests for five major drug categories:

  1. Marijuana
  2. Cocaine
  3. Opiates
  4. Amphetamines
  5. Phencyclidine (PCP)

What is a 10 Panel Drug Test?

The 10 panel drug test expands on the 5-panel by including additional substances:

  1. Marijuana
  2. Cocaine
  3. Opiates
  4. Amphetamines
  5. Phencyclidine (PCP)
  6. Barbiturates
  7. Benzodiazepines
  8. Methadone
  9. Propoxyphene
  10. Quaaludes or Methaqualone

Understanding what a 10 panel drug test entails can help employers make more informed decisions about their screening processes.

DOT Drug Test

DOT drug tests are mandated for employees in safety-sensitive positions, especially in the transportation sector. These tests are highly regulated to ensure compliance with federal guidelines.

What is a Non DOT Drug Test?

Non DOT drug tests are used in industries not regulated by the DOT. The NON DOT Drug Test  offer more flexibility in terms of substances tested and testing frequency. Employers have the discretion to choose the specific drugs they want to screen for. Below are examples of NON DOT Drug Screen:

Hair Follicle Drug Testing, Oral Fluid Drug Testing, and Instant drug test.

Drug Screening Near Me

Finding reliable drug screening locations near you is essential for timely and effective screening. If you are looking for reliable drug screening near me, you have come to the right place.  We have over 20,000 electronically enable collection sites near your workplace or employee’s home.  This means you can order a drug test today and have it completed today or by the deadline without too much travel.

Need to order a drug screen or other employee screening service today?  Contact our knowledgeable support staff at 844-573-8378 or press on link to order now:

Drug Screening Locations Near Me

Do you need a list of Drug Screening locations near me?  Press on link below to be taken to our convenient site locator: Enter city and state or zip for a list drug screen locations near me.

Medical Review Officer

A Medical Review Officer (MRO) is a crucial part of the drug testing process. The MRO is responsible for reviewing and interpreting test results, ensuring accuracy and compliance with regulations.

Role of the Medical Review Officer

Medical Review Officer plays several roles, including:

  • Reviewing lab results
  • Conducting follow-up tests when necessary
  • Interviewing donor to see if test is legally or illegally positive
  • Ensuring confidentiality and accuracy
  • Communicating results to employers
  • Medical Review Officer manages safety sensitive letter and non-contact positive processes.

FMCSA Clearinghouse

Ensuring Compliance with the FMCSA Clearinghouse

The FMCSA Clearinghouse, established by the Federal Motor Carrier Safety Administration (FMCSA), is a crucial online database designed to monitor drug and alcohol regulation violations by commercial drivers. Employers play a vital role in maintaining road safety by reporting any infractions, including failed tests, to the Clearinghouse. This system ensures that drivers who breach drug and alcohol regulations are identified and removed from safety-sensitive positions until they complete the mandated return-to-duty process.

To comply with the FMCSA Drug and Alcohol Clearinghouse Mandate, employers must follow these essential steps:

  1. Register in the FMCSA Drug and Alcohol Clearinghouse
  2. Update Your DOT Drug and Alcohol Testing Policy: Include an FMCSA Clearinghouse addendum.
  3. Educate Supervisors and Employees: Ensure everyone understands their rights and responsibilities regarding the FMCSA Clearinghouse.
  4. Conduct Pre-Employment Queries on all new hires in the FMCSA Clearinghouse.
  5. Perform Annual Queries on all drivers in the FMCSA Clearinghouse.
  6. Report All Positive Alcohol Tests to the FMCSA Clearinghouse.
  7. Document and Report Collection Site Refusals to the FMCSA Clearinghouse.
  8. Report All Known Drug and Alcohol Use to the FMCSA Clearinghouse.
  9. Report All Return-to-Duty Tests to the FMCSA Clearinghouse.
  10. Report Completion of Follow-Up Testing Programs to the FMCSA Clearinghouse.
  11. Medical Review Officer (MRO) must report all positive drug screens to the FMCSA Clearinghouse.

Employers may appoint a Consortium/Third-Party Administrator (CTPA), such as Workplace Screening Intelligence (WSI), to manage some or all of these duties within the FMCSA Clearinghouse.

Why Compliance Matters

Adhering to the FMCSA Clearinghouse requirements is not just about regulatory compliance—it’s about ensuring the safety of our roads. By meticulously following these steps, employers can help prevent unsafe drivers from operating commercial vehicles, thereby reducing the risk of accidents and enhancing public safety.

For more information about how WSI can assist with FMCSA Clearinghouse compliance, contact our knowledgeable support staff at 844-573-8378 or Alternatively, click the link below to learn more about WSI’s FMCSA Clearinghouse Services:

Learn More About WSI FMCSA Clearinghouse Services

Ensure your company stays compliant and prioritizes safety with the help of our expert team.


Physical exams are another critical component of employer screening. They help ensure that potential employees are physically capable of performing their job duties.

DOT Physical

A DOT physical is required for commercial drivers. The DOT Physical ensures that the driver is fit to operate a commercial vehicle safely. DOT Physical needs to be repeated every two years to remain in compliance or 90-365 days with certain health conditions.

Need to order a DOT Physical Near Me or other employee screening service today?  Contact our knowledgeable support staff at 844-573-8378 or press on link to order now:

NON DOT Physical

Non DOT physical are used by employers not regulated by the DOT. NON DOT Physical can be customized to meet the specific needs of the job.

Not so Frequently Asked Questions

What are Quaaludes?

Quaaludes, also known as methaqualone, are a sedative-hypnotic drug that was widely misused in the 1970s and 1980s. It is now illegal in most countries but is still included in some drug tests.

What is a Non DOT Drug Screen?

A non-DOT drug screen is a drug test that does not follow the DOT guidelines.  NON DOT Physicals allows employers more flexibility in choosing the substances to screen for.

What Happens if You Fail a DOT Drug Test?

If an employee fails a DOT drug test, they are immediately removed from safety-sensitive duties and must complete a return-to-duty process, which includes return to duty drug test, follow-up testing and possibly counseling.

Electronic Ordering and Tracking

One way to improve your employment screening process is by utilizing electronic ordering and tracking. This system provides real-time updates, allowing you to know when an employee shows up at the screening site, and when the specimen is at the lab and in the MRO process. This transparency can significantly reduce any doubts about an employee’s hiring timeline.


Employer screening is a multifaceted process that requires careful planning and execution. From understanding the different types of drug tests to knowing the role of a Medical Review Officer, each step is crucial for maintaining a safe and productive workplace. By leveraging technology, such as electronic ordering and tracking, you can streamline this process and ensure timely, accurate results.

With over 30 years of experience in the industry, we are committed to providing you with the best tools and expertise to make your screening process seamless and effective. Ready to get started? Contact us today to learn more about our comprehensive screening solutions.

What Our Customers say about Us

Carlie M. gave us a 5 Star Google Review and said, “Brenda is amazing! Always so helpful and knowledgeable. Switching from our old provider to WSI has made my job SO much easier”!!

Need to order a drug screen or other employee screening service today?  Contact our knowledgeable support staff at 844-573-8378 or press on link to order now: