Reg and NON Reg Employment Screening

Regulated and Non-Regulated Employment Screening: A Comprehensive Guide for HR Professionals, Employers, and Fleet Managers

In today’s highly regulated work environment, maintaining a safe and drug-free workplace is paramount. Whether your industry falls under federal regulations or not, understanding the nuances of employment screening, particularly drug testing, can significantly impact your hiring decisions and overall workforce management. This comprehensive guide will explore the differences between regulated and non-regulated employment screening, the processes involved, key concepts like DOT physicals and non-DOT drug tests, and much more.

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Employment Drug Testing: An Overview

Employment drug testing plays a crucial role in ensuring workplace safety and productivity. It helps identify potential issues before they become problems and ensures compliance with federal and state regulations. Drug tests are typically categorized into two types: regulated and non-regulated.

Regulated Drug Test vs. Non Regulated Drug Test

  • Regulated Drug Test: These tests are mandated by federal agencies such as the Department of Transportation (DOT) and follow strict guidelines. Regulated Drug Test are required for safety-sensitive positions in industries like transportation, aviation, and maritime. Examples include DOT drug screens, which test for specific substances according to federal standards. It is important that you utilize a regulated drug test form for regulated drug test or it may not count for compliance.
  • Non Regulated Drug Test: Non Regulated Drug tests are not mandated by federal law but may be required by employers to maintain workplace safety and compliance with company policies. Non Regulated Drug Tests can be customized to test for a wider range of substances based on the employer’s needs. It is important to utilize a non regulated drug test form for non regulated test or you may face fines or penalties from the DOT.

DOT Drug Screen

A DOT drug screen is a regulated drug test mandated by the Department of Transportation. DOT Drug Screen is required for employees in safety-sensitive positions, such as truck drivers, pilots, and train operators. The test typically includes a 5-panel drug test that screens for:

  • Marijuana (THC)
  • Cocaine
  • Amphetamines
  • Opiates
  • Phencyclidine (PCP)

What is a Non-DOT Drug Screen?

A non-DOT drug screen, also known as a non-regulated drug test, is not mandated by federal regulations but is often used by employers to ensure a drug-free workplace. Employers can customize these tests to include a broader range of substances. Common panels include:

  • 5-Panel Drug Test: Screens for marijuana, cocaine, amphetamines, opiates, and PCP.
  • 10-Panel Drug Test: Includes the substances in the 5-panel test and adds benzodiazepines, barbiturates, methadone, propoxyphene, and methaqualone (Quaaludes).

Drug Screening Near Me

Finding a reliable drug screening near me location is essential for timely and convenient results. If you are searching for “drug test near me” or DOT Drug Screen Near Me, to locate convenient testing sites for your employees, you have come to the right place.   We have over 20,000 plus electronically enabled and convenient locations near your workplace or employee’s home. Contact us at 844-573-8378 to place an order today that your employee can complete today or by your deadline.

Drug Screening Locations Near Me

If you need to see Drug Screening Locations Near Me, press on link below to be taken to Workplace Screening Intelligence Drug Screen locations page.

Medical Review Officer (MRO)

A Medical Review Officer (MRO) is a licensed physician tasked with the crucial responsibility of reviewing and interpreting drug test results. The Medical Review Officer ensures the accuracy and integrity of the entire drug testing process. They meticulously examine lab results, assess medical justifications for positive outcomes, and ultimately decide whether a result should be reported as positive or negative. Their role is vital in maintaining the reliability and trustworthiness of drug testing protocols. The Medical Review Officer manages the Safety Sensitive Letter and Non-Contact Positive protocols.

FMCSA Clearinghouse

The FMCSA Clearinghouse is a critical online database established by the Federal Motor Carrier Safety Administration (FMCSA) to monitor violations of drug and alcohol regulations among commercial drivers. Employers are required to report any violations, including failed tests, to the Clearinghouse. This system ensures that drivers who violate drug and alcohol regulations are identified and removed from safety-sensitive positions until they complete the mandated return-to-duty process.

To comply with the FMCSA Drug and Alcohol Clearinghouse Mandate, employers must:

  1. Register in the FMCSA Clearinghouse.
  2. Update your DOT Drug and Alcohol Testing policy with a FMCSA Drug and Alcohol Clearinghouse policy addendum.
  3. Educate supervisors and employees on their rights and responsibilities within the FMCSA Clearinghouse.
  4. Conduct pre-employment queries for each new hire within the FMCSA Clearinghouse.
  5. Perform annual queries on all drivers within the FMCSA Clearinghouse.
  6. Report all positive alcohol tests to the FMCSA Clearinghouse.
  7. Document and report all collection site refusals within the FMCSA Clearinghouse.
  8. Document and report all known instances of drug and alcohol use within the FMCSA Clearinghouse.
  9. Report all return-to-duty tests within the FMCSA Clearinghouse.
  10. Report follow-up testing program completions within the FMCSA Clearinghouse.
  11. Ensure Medical Review Officers (MROs) report all positive drug screens to the FMCSA Clearinghouse.

Managing these requirements can be complex and time-consuming. That’s where Workplace Screening Intelligence (WSI) comes in. By appointing WSI as your Consortium/Third-Party Administrator (C/TPA), you can delegate some or all of these tasks, ensuring compliance while freeing up your time to focus on your core business operations.

Benefits of Using WSI for Your FMCSA Clearinghouse Needs:

  • Expertise: Our knowledgeable staff is well-versed in FMCSA regulations, ensuring your compliance efforts are handled correctly.
  • Efficiency: We streamline the reporting and querying processes, saving you time and reducing administrative burden.
  • Peace of Mind: With WSI handling your Clearinghouse tasks, you can rest assured that all requirements are being met, minimizing the risk of non-compliance penalties.

For more information about WSI’s FMCSA Clearinghouse Program, contact our support team at 844-573-8378 or You can also visit our website for additional details: WSI FMCSA Clearinghouse Services

Physical Examinations: DOT Physical vs. Non DOT Physical

Physical examinations are another critical aspect of employment screening, especially for safety-sensitive positions.

DOT Physical

A DOT physical is a medical examination required by the Department of Transportation for employees in safety-sensitive positions. It ensures that the individual is physically and mentally fit to perform their duties. The exam includes:

  • Vision and hearing tests
  • Blood pressure and pulse checks
  • Urinalysis
  • Evaluation of medical history and physical condition

DOT Physical needs to be repeated every two years unless you have a health condition.  Certain conditions require DOT Physical to be repeated every 90-365 days.

Non DOT Physical

A non DOT physical is not mandated by federal regulations but is often required by employers to ensure that employees are fit for their roles. NON DOT Physicals can be customized based on job requirements and may include similar components as a DOT physical.

Not So Frequently Asked Questions (FAQ)

What Are Quaaludes?

Quaaludes, also known as methaqualone, are a sedative-hypnotic medication that was widely used in the 1960s and 1970s for treating anxiety and insomnia. Due to its high potential for abuse and addiction, it was classified as a Schedule I controlled substance in the United States in 1984 and is no longer legally available.

What Happens if an Employee Fails a DOT Drug Test?

If an employee fails a DOT drug test, they are immediately removed from safety-sensitive duties. The employee must then undergo evaluation by a Substance Abuse Professional (SAP) and complete a return-to-duty process, including passing a DOT return-to-duty test and follow-up testing as mandated by the employer’s DOT Drug and Alcohol Testing policy.

Let Our 30 Years of Experience and Technology Be Your Peace of Mind

At [Your Company Name], we leverage three decades of experience and state-of-the-art technology to streamline your employment screening process. Our electronic ordering and tracking systems provide real-time updates, so you always know where your employee or applicant is in the process. From the moment they arrive at the screening site to the lab analysis and MRO review, we remove all doubts and ensure timely, compliant results.

Why Choose Us?

  • Expertise: With 30 years of industry experience, we understand the complexities of regulated and non-regulated employment screening.
  • Technology: Our electronic tracking system provides transparency and efficiency in the screening process.
  • Compliance: We ensure adherence to all federal and state regulations, keeping your business compliant and your workforce safe.
  • Convenience: With a network of certified drug screening locations, we make it easy to find a “drug test near me.”


Understanding the differences between regulated and non-regulated employment screening is essential for HR professionals, employers, and fleet managers. Whether you need a DOT physical, a non-DOT drug screen, or compliance with FMCSA Clearinghouse requirements, having a reliable screening partner can make all the difference. With our extensive experience and cutting-edge technology, [Your Company Name] is here to help you navigate the complexities of employment screening, ensuring a safe and compliant workplace.

For more information or to schedule a consultation, contact us today at 844-573-8378 . Let us be your trusted partner in maintaining a safe, compliant, and productive workforce.

What Our Customers say about Us

Carlie M. gave us a 5 Star Google Review and said, “Brenda is amazing! Always so helpful and knowledgeable. Switching from our old provider to WSI has made my job SO much easier”!!

Need to order a drug screen or other employee screening service today?  Contact our knowledgeable support staff at 844-573-8378 or press on link to order now: