The Best Employee Screening

Better Employee Screening: A Comprehensive Guide for HR Professionals, Fleet Managers, and Employers

Employee screening is a critical component of the hiring process, ensuring that you bring on board individuals who are not only qualified but also reliable and safe. This comprehensive guide aims to help HR professionals, fleet managers, and employers navigate the complex landscape of employee screening, with a particular focus on drug testing and physical examinations.

What Our Customers Say about Us

John L gave us a 5 star google rating and said, From the beginning, Brenda has been a wealth of knowledge and has been very patient explaining aspect of the DOT random drug testing program. I called multiple times to clarify our responsibility and what WSI could do to help and Brenda has been cheerful and eager to help us get started. Phil the CEO of the company also provided guidance and was knowledge and was very pleasant throughout. I’m glad to have found WSI, this is truly a customer first company.

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Need to order a drug screen or other employee screening service today?  Contact our knowledgeable support staff at 844-573-8378 or press on link to order now:

Introduction to Better Employee Screening

Effective employee screening can save your organization time, money, and potential legal troubles. It encompasses various checks, from background screening to drug tests and physical examinations. Streamlining these processes can lead to better hiring decisions and a safer workplace.

Hiring Right

Hiring the right candidate is more than just matching skills to job requirements. It involves a thorough vetting process to ensure the candidate is fit for the role and the organizational culture. Effective screening reduces the risk of negligent hiring, which can result in financial losses and damage to your company’s reputation.

Employment Drug Screening

Drug screening is an essential part of the employee vetting process. It ensures that your workplace remains safe and productive by identifying candidates who might be using illegal substances or abusing prescription medications.

Regulated Drug Test vs. Non Regulated Drug Test

Understanding the differences between regulated and non regulated drug tests can help you choose the right test for your organization.

  • Regulated Drug Test: Often referred to as DOT drug tests, these are mandated by the Department of Transportation (DOT) for safety-sensitive employees like truck drivers and pilots. These tests adhere to strict federal guidelines.DOT and Federal Test must be done on a regulated drug test form.
  • Non Regulated Drug Test: Non-DOT tests are not mandated by federal law and can be customized to meet the needs of your organization. These are commonly used in industries not under DOT regulation or for State Drug testing programs.  It is important that non-dot test are done on a non regulated drug test form or you can be fined by DOT.

What’s the Difference Between DOT and NON DOT Drug Testing?

DOT and non DOT drug tests have different protocols and are used for different types of employees.

  • DOT Drug Test: Includes a 5-panel test that screens for marijuana, cocaine, opiates, amphetamines, and PCP. These tests are highly regulated and include pre-employment, random, post-accident, and return-to-duty testing.
  • Non DOT Drug Test: Can be a 5-panel or a more comprehensive 10-panel test and may include substances like benzodiazepines, barbiturates, methadone, propoxyphene, Quaaludes or methaqualone. These tests offer more flexibility and can be tailored to specific company policies.

5 Panel Drug Test vs. 10 Panel Drug Test

  • 5 Panel Drug Test: Screens for the most common illegal drugs (marijuana, cocaine, opiates, amphetamines, and PCP). It is typically used for DOT-regulated positions.
  • 10 Panel Drug Test: This more extensive test screens for additional substances, including prescription drugs like benzodiazepines and barbiturates. It’s ideal for non-DOT positions where a broader range of substance use needs to be monitored.

Drug Screening Near Me

Finding a reputable drug screening facility is crucial. If you are looking for a drug place near me or a dot drug screen near me, you have come to the right place.  We have over 20,000 electronically enabled collection sites near  your workplace.  This means you can order a drug screen today and have your employee complete today or at their convenience.  Need to see a list of locations near your workplace or your employee’s home?  Press on link and enter city and state or zip code where you wish to be tested:

Medical Review Officer (MRO)

An Medical Review Officer plays a crucial role in the drug screening process. They are responsible for reviewing lab results, verifying the accuracy of the tests, and ensuring that the correct protocols are followed. An Medical Review Officer acts as an intermediary between the testing facility and the employer, providing an extra layer of assurance. The Medical Review Officer manages the safety sensitive letter and non-contact positive process.

FMCSA Clearinghouse

The Federal Motor Carrier Safety Administration (FMCSA) Clearinghouse is a secure online database that gives employers, licensing authorities, and enforcement personnel real-time information about CDL driver drug and alcohol program violations. It’s a vital resource for ensuring compliance with DOT regulations. FMCSA Employers must do the following to be compliant with the FMCSA Drug and Alcohol Clearinghouse mandate:

  1. Register in the FMCSA Clearinghouse.
    1. Write a FMCSA Clearinghouse Addendum to your DOT Drug and Alcohol Testing Policy.
    1. Educate your employees and supervisors on rights and responsibilities of the FMCSA Clearinghouse.
    1. Perform pre-employment queries on each new hire in the FMCSA Clearinghouse.
    1. Perform annual queries on all drivers in the FMCSA Clearinghouse.
    1. Report all positive alcohols in the FMCSA Clearinghouse.
    1. Document and report all collection site refusals in the FMCSA Clearinghouse.
    1. Document and report all known drug and alcohol use in the FMCSA Clearinghouse.
    1. Document all Return to duty drug test in the Clearinghouse FMCSA.
    1. Document all Follow-Up Test completions in the FMCSA Clearinghouse.
    1. The Medical Review Office will report all positive drug screens in the FMCSA Clearinghouse.

An employer may choose to appoint a CTPA, like Workplace Screening Intelligence, to perform some or all duties in the FMCSA Clearinghouse.  For more information about WSI’s FMCSA Clearinghouse Program, contact our knowledgeable support staff at 844-573-8378 or or press on link below for more information about WSI FMCSA Clearinghouse Services:

Physical Examinations

Physical exams are another critical component of employee screening, ensuring that candidates are physically capable of performing their job duties.

DOT Physicals

DOT physicals  are required for employees in safety-sensitive roles, such as truck drivers. It includes a comprehensive health assessment to ensure the candidate meets the physical requirements set by the DOT. DOT physicals must be repeated every 2 years.  Less healthier individuals will need to repeat DOT Physical every 90-365 days or until they can control health issue.

NON DOT Physical

A non DOT physical is less regulated and can be customized to meet the needs of your organization. It can include assessments tailored to specific job requirements, ensuring candidates are fit for the role. NON DOT physical can also include: Lift Test, Respiratory Fit Test,  and many more.

Need a DOT Physical Near Me or a NON DOT Physical Near me?

We have thousands of electronically enabled sites near your workplace, home or wherever your travels take you.  This means you can order today and have your DOT card upon completion of the test.  Contact our knowledgeable support staff at 844-573-8378 or press on link to order now:

Not So Frequently Asked Questions

What is a Non-DOT Test?

A non-DOT test is a drug test not regulated by the Department of Transportation. It can be customized to include various substances and is used in industries not under DOT regulation.

What Happens When You Fail a DOT Drug Test?

Failing a DOT drug test can have severe consequences, including immediate removal from safety-sensitive duties and the requirement to complete a return-to-duty process before resuming work. It also gets reported to the FMCSA Clearinghouse.

What is a Shy Bladder Drug Test?

A shy bladder drug test occurs when an individual is unable to provide a sufficient urine sample during a drug test. The employee is given up to three hours and provided fluids to encourage urination. If still unable, it may be considered a refusal to test. The employer needs to send the individual to a specialist who can determine if there is an issue.

What Are Owner Operator Requirements?

Owner-operators must comply with the same DOT regulations as other commercial drivers, including regular drug testing, maintaining a clean driving record, and meeting physical health standards through DOT physicals. Additionally, they must appoint a CTPA (like Workplace Screening Intelligence) to manage their FMCSA Clearinghouse information.

DOT Supervisor Training

DOT regulations require supervisors to undergo specific training to recognize signs and symptoms of substance abuse. New supervisor training is crucial for maintaining safety and compliance within the organization. Need Supervisor Training?  Contact our knowledgeable support staff at 844-573-8378 or press on link to purchase unlimited supervisor training for your supervisors.

Let Technology Be Your Peace of Mind

With over 30 years of experience, we understand the complexities of employee screening. Leveraging advanced technology like electronic ordering and tracking systems can streamline the screening process, providing peace of mind and ensuring that you hire the best candidates.


Better employee screening is essential for maintaining a safe, productive, and compliant workplace. By understanding the differences between DOT and non DOT tests, leveraging the expertise of Medical Review Officers, and utilizing technology for tracking and reporting, HR professionals, fleet managers, and employers can ensure they hire the best candidates for their organizations.

Whether you’re conducting a regulated drug test, a non-regulated drug test, or a physical examination, following best practices and staying informed about regulatory requirements will help you navigate the complexities of employee screening with confidence.

What Our Customers say about Us

Carlie M. gave us a 5 Star Google Review and said, “Brenda is amazing! Always so helpful and knowledgeable. Switching from our old provider to WSI has made my job SO much easier”!!

Need to order a drug screen or other employee screening service today?  Contact our knowledgeable support staff at 844-573-8378 or press on link to order now: