Ultimate Employee Screening Guide

Ultimate Employee Screening Guide

In today’s competitive business environment, hiring the right employees is crucial for maintaining a productive and safe workplace. Effective employee screening is not only a regulatory requirement in certain industries but also a strategic advantage for companies looking to mitigate risks associated with hiring. This comprehensive guide provides an in-depth look at employee drug testing, physical exams, and the benefits of electronic ordering and tracking systems for employment screening.

What Our Customers Say about Us

John L gave us a 5 star google rating and said, From the beginning, Brenda has been a wealth of knowledge and has been very patient explaining aspects of the DOT random drug testing program. I called multiple times to clarify our responsibility and what WSI could do to help and Brenda has been cheerful and eager to help us get started. Phil the CEO of the company also provided guidance and was knowledgeable and was very pleasant throughout. I’m glad to have found WSI, this is truly a customer first company.

For more 5-star reviews: https://workplacescreening.com/testimonials/

Need to order a drug screen or other employee screening service today?  Contact our knowledgeable support staff at 844-573-8378 or press on link to order now: https://workplacescreening.com/order-here/

Employee Drug Testing

Employee drug testing is a critical component of the screening process. It helps ensure a safe and productive work environment by identifying individuals who may be using illegal substances or misusing prescription medications. Drug testing can be categorized into two main types:

  • Regulated Drug Test – Required by federal agencies for specific industries.
  • Non Regulated Drug Test – Conducted at the discretion of the employer.

Regulated Drug Test vs. Non Regulated Drug Test

Understanding the difference between regulated and non-regulated drug tests is essential for compliance and effective management.

Regulated Drug Test

Regulated drug tests are mandatory for employees in safety-sensitive positions, such as those governed by the Department of Transportation (DOT). Regulated Drug Test follow strict guidelines and protocols to ensure accuracy and reliability. Please note to make sure you perform all regulated drug test on a regulated drug test form or your test may not count towards compliance.

Non Regulated Drug Test

Non regulated drug tests, on the other hand, are not mandated by federal law but can be implemented by employers as part of their hiring and ongoing employment policies. Non Regulated drug test provide flexibility in terms of the substances screened and the timing of the tests. Important to make sure all non regulated test are performed on non regulated drug test forms or you may face fines and penalties from the DOT.

DOT Drug Testing

DOT drug testing is a federally mandated program designed to promote safety in transportation industries. The DOT Drug and Alcohol Testing policy outlines the requirements for various types of DOT Drug Test, including pre-employment, random, return-to-duty, and follow-up drug tests. The program applies to employees in the trucking, aviation, maritime, pipeline, and public transit sectors.

What is a NON DOT Drug Test?

A NON-DOT drug test is a drug screening that is not required by the Department of Transportation. These tests are often used by employers in non-regulated industries to ensure a drug-free workplace. A typical NON-DOT drug screen can include a variety of testing panels, such as the 5 panel drug test and the 10 panel drug test.

5 Panel Drug Test

The 5 panel drug test is one of the most common drug screening methods. It typically tests for:

  • Marijuana (THC)
  • Cocaine
  • Amphetamines
  • Opiates
  • Phencyclidine (PCP)

10 Panel Drug Test

The 10 panel drug test expands on the 5 panel test by including additional substances. It typically tests for:

  • Marijuana (THC)
  • Cocaine
  • Amphetamines
  • Opiates
  • Phencyclidine (PCP)
  • Barbiturates
  • Benzodiazepines
  • Methadone
  • Propoxyphene
  • Quaaludes or Methaqualone

Drug Screening Near Me

Finding reliable drug screening locations near you is crucial for timely and accurate results. If you are looking for a reliable drug screening near me, you have come to the right place.  WSI has over 20,000 plus electronically enabled collection sites near your workplace or employee’s home.  That means you can order a drug screen today and your employee can complete today or at by your deadline.

Drug Screening Locations Near Me

Do you need a list of Drug Screening Locations Near Me?  Press on link below for our convenient collection site locator. Enter city and state or zip code for a list of collection sites near your workplace or employee’s home. https://workplacescreening.com/locations/

Medical Review Officer

A Medical Review Officer (MRO) plays a vital role in the drug testing process. A Medical Review Officer is a licensed physician responsible for reviewing and interpreting drug test results. The Medical Review Officers ensure the integrity of the testing process and provide a final determination on whether a test result is positive, negative, or invalid.

Functions of a Medical Review Officedr

  • Reviewing laboratory results
  • Conducting interviews with employees
  • Providing expert opinions on test results
  • Ensuring compliance with federal regulations
  • Manages NON-Contact Positive and Safety Sensitive Letter process.

FMCSA Clearinghouse

Simplifying FMCSA Clearinghouse Compliance with CTPA Services

The FMCSA Clearinghouse is a crucial online database created by the Federal Motor Carrier Safety Administration (FMCSA). It tracks drug and alcohol violations by commercial drivers to ensure safety in the transportation industry. Employers are required to report any violations, including failed tests, to this system. This helps keep drivers who violate regulations out of safety-sensitive positions until they complete a return-to-duty process.

Steps to Comply with the FMCSA Drug and Alcohol Clearinghouse Mandate

  1. Register in the FMCSA Clearinghouse.
  2. Update your DOT Drug and Alcohol Testing policy with an FMCSA Clearinghouse addendum.
  3. Educate supervisors and employees about the FMCSA Clearinghouse’s rights and responsibilities.
  4. Conduct pre-employment queries for each new hire in the FMCSA Clearinghouse.
  5. Perform annual queries on all drivers in the FMCSA Clearinghouse.
  6. Report all positive alcohol tests to the FMCSA Clearinghouse.
  7. Document and report collection site refusals in the FMCSA Clearinghouse.
  8. Report all known drug and alcohol use in the FMCSA Clearinghouse.
  9. Report return-to-duty tests in the FMCSA Clearinghouse.
  10. Report completion of follow-up testing programs in the FMCSA Clearinghouse.
  11. Medical Review Officers (MROs) must report all positive drug screens in the FMCSA Clearinghouse.


Physical exams are an essential part of the employee screening process, ensuring that candidates are physically capable of performing their job duties. These exams can be categorized into DOT physical and NON DOT physical.

DOT Physical

A DOT physical is a medical examination required for commercial drivers to ensure they are physically fit to operate a commercial vehicle. The DOT Physical includes assessments of vision, hearing, blood pressure, and overall physical health. The DOT Physical will be repeated every two years.  Those with health conditions will need to repeat every 90-365 days or until their condition is addressed.

NON DOT Physical

NON DOT physicals are general medical exams that employers may require for various positions. The NON DOT Physical can be tailored to the specific needs of the job and the employer’s requirements. The NON DOT Physical can include: Lift Test, Color blindness screen, Respiratory Fit Test and more.

Frequently Asked Questions

Addressing common questions can help clarify the complexities of employee screening.

Can I get a physical and drug screen together?

Yes, many of Workplace Screening Intelligence screening locations offer the convenience of scheduling both a physical exam and a drug screen in a single visit. This streamlines the process and saves time for both the employer and the employee.  Need to order a DOT Physcial Near Me or a non DOT physical near me?  Contact our knowledgeable support staff at 844-573-8378 or press on link to order now:  https://workplacescreening.com/order-here/

What is an adulterated specimen?

An adulterated specimen is a urine sample that has been tampered with or altered to mask the presence of drugs. Common signs of adulteration include unusual colors, odors, or chemical additives.

What is a non-contact positive?

A non-contact positive occurs when a positive drug test result remains unresolved because the MRO could not reach the employee for further information. Employers must treat non-contact positives as confirmed positive results until the MRO is able to make contact with the donor.

What types of NON DOT physicals are offered?

Non-DOT physicals can vary widely based on the employer’s requirements. Common types include pre-employment physicals, fitness-for-duty exams, and return-to-work evaluations. You can order many non dot physical including Lift Test, Vision Test, Respiratory Fit test and many more.

Benefits of Electronic Ordering and Tracking

Integrating electronic ordering and tracking systems into your employment screening process can significantly improve efficiency and transparency. Here’s how:

  • Real-Time Updates – Know exactly where your employee or applicant is in the screening process, from the initial appointment to the final MRO review.
  • Streamlined Communication – Receive instant notifications when an employee shows up at the screening site, when the specimen reaches the lab, and when results are available.
  • Improved Decision-Making – Make informed hiring decisions with timely and accurate information.


Employee screening is a multifaceted process that requires careful planning and execution. By understanding the various types of drug tests, physical exams, and the roles of key players like the Medical Review Officer and the FMCSA Clearinghouse, employers can create a robust screening program tailored to their needs.

Leveraging electronic ordering and tracking systems further enhances the efficiency and transparency of the process, providing peace of mind that your screening program is both effective and compliant.

With over 30 years of experience and advanced technology, we at [Your Company Name] are committed to helping you build a safer, more productive workplace. Ready to get started? Contact us today to learn more about our comprehensive employee screening solutions!

What Our Customers say about Us

Carlie M. gave us a 5 Star Google Review and said, “Brenda is amazing! Always so helpful and knowledgeable. Switching from our old provider to WSI has made my job SO much easier”!!

Need to order a drug screen or other employee screening service today?  Contact our knowledgeable support staff at 844-573-8378 or press on link to order now: https://workplacescreening.com/order-here/