Everything You Need to Know About FMCSA Clearinghouse Services 2025
Navigating the world of FMCSA (Federal Motor Carrier Safety Administration) compliance can be overwhelming, especially when it comes to drug and alcohol testing requirements. Employers, drivers, and HR professionals alike face countless challenges in staying compliant while ensuring their businesses operate smoothly and safely. That’s where FMCSA Clearinghouse services come in, acting as a centralized, online database for drug and alcohol testing-related information for commercial drivers.
Whether you’re curious about DOT physicals, regulated drug tests, or simply trying to make sense of all the compliance requirements, this comprehensive guide will answer your questions and help you unlock a seamless process. Workplace Screening Intelligence is here to simplify the FMCSA Clearinghouse process, so you can focus on what truly matters—your business.
What Our Customers Say about Us
John L gave us a 5 star google rating and said, From the beginning, Brenda has been a wealth of knowledge and has been very patient explaining aspects of the DOT random drug testing program. I called multiple times to clarify our responsibility and what WSI could do to help and Brenda has been cheerful and eager to help us get started. Phil the CEO of the company also provided guidance and was knowledgeable and was very pleasant throughout. I’m glad to have found WSI, this is truly a customer first company.
For more 5-star reviews: https://workplacescreening.com/testimonials/
Need a Customer First Company to manage your employee screening program or to order a drug screen or other employee screening service today? Contact our knowledgeable support staff at 844-573-8378 or press on link to order now: https://workplacescreening.com/order-here/
Need to order a drug test or other employee screening service today? Contact our knowledgeable support staff at 844-573-8378 or press on link to order now: https://workplacescreening.com/order-here/
Employment Drug Screening
What Is the FMCSA Drug and Alcohol Clearinghouse?
The FMCSA Drug and Alcohol Clearinghouse is a secure federal database that tracks and stores information about commercial drivers’ drug and alcohol testing infractions in real-time. It was established to improve road safety by preventing prohibited drivers—those who fail a DOT drug test, fail an alcohol test, or who have refused testing—from operating commercial motor vehicles.
Employers, drivers, and medical review officers (MROs) all have roles to play in ensuring Clearinghouse compliance. With strict rules for conducting pre-employment and annual queries, filing return-to-duty tests, and maintaining accurate records, the FMCSA Clearinghouse is indispensable for regulated businesses.
Key Responsibilities for FMCSA Employers
If you’re an employer who operates in a DOT-regulated industry, here’s what you must do to stay compliant with FMCSA Clearinghouse rules:
Steps to Ensure FMCSA Clearinghouse Compliance:
- Register in the FMCSA Clearinghouse
Begin by creating an account on the FMCSA Clearinghouse platform.
- Update Your Policies
Add an FMCSA Clearinghouse addendum to your DOT Drug and Alcohol Testing policy.
- Educate Your Team
Train supervisors and employees on the rights and responsibilities associated with the FMCSA Clearinghouse.
- Conduct Pre-Employment Queries
Perform pre-employment Clearinghouse queries for every new hire before allowing them to operate.
- Annual Queries
Conduct yearly FMCSA Clearinghouse queries for all drivers in your organization.
- Report Positive Alcohol Tests
Ensure that all positive alcohol test results are reported in the Clearinghouse.
- Document and Report Refusals
Record and report any collection site refusals to comply with testing.
- Report Drug and Alcohol Use
Report all known instances of drug and alcohol use promptly in the Clearinghouse.
- Report Return-to-Duty (RTD) Tests
Submit all completed RTD tests to the Clearinghouse database.
- Follow-Up Testing Programs
Document and report the successful completion of follow-up testing programs.
- MRO Responsibilities
Medical Review Officers (MROs) are required to report all positive drug screens through the FMCSA Clearinghouse.
Why Utilize a Consortium/Third-Party Administrator (CTPA)?
Complying with FMCSA Clearinghouse requirements can be overwhelming and time-consuming. A reputable CTPA, like Workplace Screening Intelligence (WSI), can take over these responsibilities, simplifying the process while ensuring compliance. WSI’s FMCSA Clearinghouse Program provides expert assistance in registration, reporting, and annual queries, freeing you to focus on running your business.
Contact Us for Expert Support
WSI is here to help make compliance easier!
📞 Call us at 844-573-8378
📧 Email us at support@workplacescreening.com
🌐 Learn more on our website: FMCSA Clearinghouse Services
FMCSA Clearinghouse Names
The FMCSA Clearinghouse is commonly referred to by various names, including:
- FMCSA Clearinghouse
- FMCSA Drug and Alcohol Clearinghouse
- Clearinghouse FMCSA
- Drug and Alcohol Clearinghouse
- DOT Clearinghouse
- Clearinghouse
- Owner Operator FMCSA Clearinghouse
Login to FMCSA Clearinghouse
For employers and drivers, use the FMCSA Clearinghouse Login Portal to register or access your account.
Simplify compliance and gain peace of mind with Workplace Screening Intelligence!
Workplace Screening Intelligence Simplifies Compliance
Compliance with FMCSA regulations doesn’t have to feel like a full-time job. With Workplace Screening Intelligence, you gain access to advanced tools like electronic ordering, tracking, and real-time progress updates. Want to know when an employee completes their DOT physical or if their drug test results are still pending at the lab? Workplace Screening Intelligence removes the guesswork, keeping you informed every step of the way.
Regulated Drug Tests vs. Non Regulated Drug Tests
Understanding the difference between regulated drug test and non regulated drug tests—or DOT drug test and Non DOT drug tests—is essential for employers and drivers.
What Is a DOT Drug Test?
DOT drug tests are regulated by federal law and are required for safety-sensitive positions in industries like transportation. These tests follow strict procedures to ensure both accuracy and compliance with FMCSA regulations. A standard DOT drug test typically includes the following substances in its panel:
- Marijuana
- Cocaine
- Amphetamines
- Opiates
- Phencyclidine (PCP)
If you’re searching for a “DOT drug test near me,” Workplace Screening Intelligence offers a network of 20,000 electronically enabled drug testing locations to meet your needs. This means you can order a drug test today, complete it today or by your deadline.
Need to find a drug test location near me? Visit our handy drug screen collection site locator: https://workplacescreening.com/locations/
What Is a Non DOT Drug Test?
Non DOT drug tests, on the other hand, are used by employers in non-regulated industries. These tests allow more flexibility in customizing the substances screened for and the testing process itself. Common non-regulated drug test panels include:
- 5-Panel Drug Screen: Tests for marijuana, cocaine, opiates, amphetamines, and PCP.
- 10-Panel Drug Screen: Includes additional substances like barbiturates, benzodiazepines, methadone, propoxyphene and methaqualone or Quaaludes.
- Specialized Drug Tests: Screen for substances like fentanyl drug test, tramadol drug test, ketamine drug test, K-2 spice drug test, synthetic marijuana drug test, or buprenorphine drug test.
Need a Specialize Drug Test or other employee screening service today? Contact our knowledgeable support staff at 844-573-8378 or press on link to order now: https://workplacescreening.com/order-here/
If you’re asking, “What is a non-DOT drug test?”—it’s simply a drug screening that operates outside the federal DOT regulations but serves as an important tool for workplace safety.
Supervisors Play a Critical Role in Compliance
Supervisors must play an active role in ensuring workplace compliance and maintaining a drug-free environment. For DOT-regulated businesses, Supervisor Drug and Alcohol Awareness Training is mandatory. But even for Non-DOT employers, having supervisors complete this training at hire and on an annual basis is a powerful best practice to prevent accidents and reduce liability.
Workplace Screening Intelligence offers comprehensive Supervisor Drug and Alcohol Awareness Training alongside resources like Designated Employer Representative (DER) training. We empower supervisors to make informed decisions while upholding your company’s drug and alcohol testing policies.
For More Information on Supervisor Drug and Alcohol Awareness Training: Supervisor Drug And Alcohol Training
Need Supervisor Training Today? Contact our knowledgeable support staff at 844-573-8378 or press on link to order now: https://workplacescreening.com/order-here/
What Happens If You Fail a DOT Drug Test?
Failing a DOT drug test can have serious consequences for drivers, including being prohibited from performing safety-sensitive duties. However, the FMCSA has established a Return-to-Duty process for drivers who violate drug and alcohol regulations. This typically involves:
- Evaluation by a Substance Abuse Professional (SAP).
- Completion of prescribed treatments.
- Successful completion of a Return-to-Duty drug or alcohol test.
- Follow-Up Drug Testing Program
Need a Return to Duty Drug Test or Follow-Up Drug Testing Program? Contact our knowledgeable support staff at 844-573-8378 or press on link to order now: https://workplacescreening.com/order-here/
Workplace Screening Intelligence helps streamline this process by partnering with employers and Medial Review Officers to ensure each step is properly tracked and reported. Medical Review Office is also responsible for Non-Contact Positives and Safety Sensitive Letter Process.
Other Services Available to Employers
Beyond drug testing and Clearinghouse compliance, Workplace Screening Intelligence offers a variety of screening and testing solutions to meet your business’s needs:
Physical Examinations
- DOT Physicals
- Non DOT Physicals
- Respirator Physicals
- Lift Test
- Vision Test
- And Much More
Drug Testing
- Pre-employment and random testing
- Alcohol tests
- Hair follicle and oral fluid drug tests
- Specialized drug tests
Background Checks
- Motor Vehicle Report (MVR) checks
- Employment background searches
Titers and Medical Solutions
- Titer tests for schools and healthcare qualifications
For More information on our Titer Testing Program:
Random Testing Consortiums
Workplace Screening Intelligence also specializes in consortium programs for random testing. These include:
DOT Consortiums:
- FAA Random Testing Consortium
- FMCSA Random Testing Consortium
- FRA Random Testing Consortium
- FTA Random Testing Consortium
- PHMSA Random Testing Consortium
- US Coast Guard Random Testing Consortium
Non-DOT Random Testing Consortium:
- CAPUC Drug Testing Consortium
For Ohio-based employers, we also participate in the Ohio BWC 5% and 15% Random Testing Consortiums for enhanced compliance and insurance savings.
FAQs About Drug Testing and FMCSA Services
- What is an MRO?
A Medical Review Officer (MRO) is a licensed physician who reviews drug test results to ensure both accuracy and compliance.
- What is a 5-panel drug test?
It’s a standard test that screens for five substances, including marijuana, cocaine, opiates, amphetamines, and PCP.
- How far back does a hair follicle test go?
Hair follicle drug tests can detect drug use as far back as 90 days.
- Do I need a doctor’s order for a titer test?
No, you don’t need a doctor’s order to complete a titer at Workplace Screening Intelligence. We offer a comprehensive and easy way to complete your Titer Test Today. Contact our knowledgeable support staff at 844-573-8378 or press on link to order now: https://workplacescreening.com/order-here/
- Can I test for shrooms on a drug test?
Yes, a specialized drug test panel may include a screen for psilocybin (commonly found in mushrooms).
Why Choose Workplace Screening Intelligence?
Workplace Screening Intelligence is a trusted partner with over 30 years of experience in drug and alcohol testing, physical exams, and compliance services.
Our electronic systems ensure quick, efficient processes, real-time tracking, and seamless compliance with federal and state regulations. From background checks to supervisor training and drug testing, we provide everything you need to maintain a safe, compliant workplace.
Take the Next Step
FMCSA Clearinghouse compliance is easier with the right partner by your side. If you’re ready to streamline your employment screening and testing processes, contact Workplace Screening Intelligence today for expert assistance.
Your peace of mind is just one call away.
What Our Customers say about Us
Carlie M. gave us a 5 Star Google Review and said, “Brenda is amazing! Always so helpful and knowledgeable. Switching from our old provider to WSI has made my job SO much easier”!!
Need to order a drug screen, alcohol test or other employee screening service today? Contact our knowledgeable support staff at 844-573-8378 or press on link to order now: https://workplacescreening.com/order-here/